How to Publish and Set the Visibility of Your Content - not CompliSpace content

Content administrators can control what content is visible to their staff in the Explore menu to assign or self-assign. Some clients prefer for content to only be visible to staff if it has been assigned to them. Others prefer to make all (or some) content visible to staff at all times. Both use cases can be catered for in your staff learning system.

Content must be set to visible to assign to users. Once assigned, the visibility can be turned off. The content will remain visible to all users who have been assigned, but not other users.

The instructions for setting visibility depend on whether the content is shared into your portal (e.g. CompliSpace policy training or CompliLearn content) or is locally created content (content created in your portal).

Visibility of content (not including Awards) created in your portal is controlled by sharing/unsharing it with the portal and publishing/unpublishing. In reports, content that not visible (not shared) is marked as 'private'.

• Unpublished content cannot be assigned and does not appear in Explore.

• Unshared (not visible or private) content can be assigned by the content author, but does not appear in Explore.

• Unshared (not visible or private) content can be assigned to groups, but may not be visible to all members. Always share content to a group before assigning it.

This guide provides step-by-step instructions on:

How to Publish Content Created in you Portal

How to Unpublish Content Created in your Portal

How to Share Content Created in your Portal

How to Hide Content Created in your Portal

How to Share Content Created in your Portal to a Specific Group

 

How to Publish Content Created in your Portal

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click the Publish button in the top right corner

 

How to Unpublish Content Created in your Portal

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click the three-dot button in the top right corner

4. Select Unpublish

 

How to Share Content Created in your Portal

Courses created in your portal that are set to 'visible' (or shared) appear in the Explore screen for all users. 

Step-by-Step Guide

1. Go to the course

2. Click Edit 

3. Click Visibility and Access in the top right corner.

4. Locate your portal name beneath 'Quick Add'.

5. Click the arrow next to your selected portal.

6. Select the Can Enrol option from the dropdown menu.

7. Click Add.

8. Click x to exit the Visibility and Access window.

9. Click Done in the top-right of the main screen.

 

How to Hide Content Created in your Portal 

Courses set to 'not visible' (not shared) only appear to users if the course is assigned to them or added to their learning group.

Step-by-Step Guide:

1. Go to the course

2. Click Edit 

3. Click Visibility and Access in the top right corner.

4. Locate your portal name beneath 'Current Access'.

5. Click the x next to your selected portal

6. A message will then appear on your screen. Click Yes, Remove

7. The portal should now appear beneath the 'Quick Add' section.

8. Click x to exit the Visibility and Access window.

9. On the main screen click the Done button in the top-right.

How to Share Content Created in your Portal to a Specific Group

Locally created content can be shared with a group rather than the entire portal. This makes the content visible to the members of the group (i.e. it appears in Explore), but not visible to other users. Content should always be shared with a group before assigning it to ensure all group members can access the content.

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click Visibility and Access in the top right corner

4. Search for the group name in the top box and click Add.

Note: content added to (shared with) a group is not assigned. It is visible to the group members, who may choose to enrol.

Do I Publish or Share or Both?

	Published	Unpublished
Shared to portal	Can be viewed and accessed by all users in the Explore menu	If previously assigned, in progress or completed, visible on My Learning, but not accessible (tagged as 'unpublished' on the Course card) Not visible in Explore
Shared to a group	Can be viewed and accessed by members of the group in the Explore menu
Unshared	Not visible in Explore Can be assigned, but may not be visible if assigned to a group	Not visible to anyone except the Author and Administrators Use while building the course